The conference and event management team at AMR offers comprehensive service and industry expertise that ensures a successful event for any organization. We seamlessly coordinate every phase of our clients' events and provide access to detail-oriented logistical support from the earliest project stages to post-conference review. Our Certified Meeting Planners utilize an extensive network of industry contacts to negotiate contracts with hotels, vendors and ancillary services providers so we offer the best pricing up front. Experienced meeting planners work with clients to establish content, production requirements and conference structure. Event management professionals oversee a wide range of areas including vendor research, registration and housing, on- and off-site logistical management and additional services like guest tours, transportation and amenities.
Select from the services below to find out more about AMR's Conference & Event Management services.
- Contract Management
AMR is an industry leader in the area of contract management, focusing on delivering maximum client value and minimizing financial risk for all involved parties. Our hotel contract terms and conditions have been accepted by several national hotel chains, and we can develop event-specific contract addendums for all vendors.
- Contract Negotiations
- Contract Implementation
- Risk Management
- Client Event Photos
- Marketing & Promotion
Our creative services team works with clients to develop and implement every element of a conference marketing plan, including logos, printed collateral, timelines and media coordination. If needed, we also work with your conference committee to determine major conference themes and platforms.
- Audio/Visual Production
An experienced production staff produces professional-quality conferences on-site, utilizing the latest audio, video and satellite technology available. We also work with set designers who provide essential elements to create the perfect mood, environment or atmosphere for your occasion.
- Audio Visual Coordination
- Set Design and Decor
- On-Site Technical Support
- Event Production
- Registration & Housing
As the main points of contact for your attendees, AMR's registration and housing services play a key role in your event's success. Our experienced personnel perform a number of valuable functions including registration coordination and high-level housing management.
- Mail, Email, Fax, Phone and Internet Registration
- On-Demand Registration Rosters, Badges and Financial Reports
- Housing and Guest Room Inventory Management
- Exhibition Management
- Sponsorship Management
- Conference Logistics
Detail-driven logistical support is the cornerstone of AMR's service package, and our representatives will oversee every aspect of your function from beginning to end. Close consultation with on- and off-site contacts and associated vendors ensures that any adjustments are transparent to your attendees.
- Maintain Contact With Site
- Conference Details
- Program Content and Layout
- Speaker Recommendations
- On- and Off-site Management
- Menu Design and Selection
- Room Diagramming and Layout
- Invoice Reconciliation
- Transportation
We coordinate ground transportation via shuttle, limousine, sedan or taxi service for your guests. Transportation is available by shuttle or can be matched to attendee arrival and departure times. We can also arrange coach transportation for your group to off-site events, tours and other activities.
- Airport Transfers
- VIP Transportation
- Shuttles
- Guest Tours
- Ancillary Services
As the main points of contact for your attendees, AMR's registration and housing services play a key role in your event's success. Our experienced personnel perform a number of valuable functions including registration coordination and high-level housing management.
- Mail, Email, Fax, Phone and Internet Registration
- On-Demand Registration Rosters, Badges and Financial Reports
- Housing and Guest Room Inventory Management
- Exhibition Management
- Sponsorship Management
- Post-Event Reports
The data we collect over the course of our planning and implementation is very useful to our clients. We generate detailed reports and documentation for a number of data categories including financial reports, guest room consumption, final attendance rosters, attendee evaluations, and venue post-conference reports.
Financial Reports
Guest Room Consumption
Final Attendance Rosters
Attendee Evaluations
Venue Post-Conference Reports
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